Director of Business Services | Peoria Public Schools

POSITION TITLE:    Director of Business Services

 REPORTS TO:          Chief Financial Officer 

 SUPERVISES:         Grants Accounting Facilitator

                                    Administrative Assistant - Grants 

COMPENSATION:  $85,000 TO $110,000

 POSITION GOAL:    To create a sound financial environment that allows educational staff to meet the needs of the District’s students

PERFORMANCE RESPONSIBILITIES:

1. Supervises the preparation of grant financial reports and budgets for State and Federal Programs.
2. Works with State Officials and Auditors to insure all grant activities meet state and federal guidelines including ESSA legislation.
3. Works with Directors and Principals on department and school level grant budget development to increase participation and accountability at all levels.  This also includes coordination of the ESSA school process.
4. Works with community agencies and other businesses on grant funding opportunities.
5. Prepares and directs development of the grant budget to support approved programming, and uploads to website and ISBE as required by state law.
6. Monitors a variety of aspects of the District budget (e.g., revenues, expenditures, by fund, operating fund and non-operating fund totals, etc.).
7. Co-chairs budget committee that formulates budget reduction and cost containment strategies.
8. Assists in preparation of long-range financial projections of programs and services.
9. Supervises and prepares internal procedures for budgeting and expending District funds.
10. Represents the District in all matters pertaining to student injuries and accidental damage to District property as liaison between parents, personnel, and the District insurance company.
11. Coordinates with Chief Financial Officer, Superintendent, and food service company on recommending student fee schedules and collection dates for the Board of Education consideration.
12. Reviews payment reports and personnel reports for accuracy of grant account numbers as well as other District account numbers.
13. Supervises Grant Accounting Facilitator who is directly responsible for setting up and accurate reporting for Teacher Retirement System, Illinois Municipal Retirement Fund, and grant mileage reports as well as handling processing of some grant vendor payments.
14. Administers and approves all sundry cash payments.
15. Prepares Supplemental State Aid report and other required state financial reports.
16. Other duties and assigned by Chief Financial Officer or Superintendent.

KNOWLEDGE AND CRITICAL SKILLS:

1. Minimum Bachelor’s Degree with coursework in Finance and Accounting. Prefer Masters in Finance or related business office course work.
2. Knowledge of collective bargaining contracts, Board of Education policies, Illinois School Code and Labor Laws.

EXPERIENCE:

1. Five years of related school accounting experience preferred.
2. Previous experience in labor and employee relations preferred.
3. Previous experience in student learning environments preferred.
4. Previous experience in supervision of staff.

ENVIRONMENTAL CONDITIONS:

Office work environment     

PHYSICAL DEMANDS:

Light lifting

ADA:

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.

TERMS OF EMPLOYMENT:

12 month position

EVALUATION:

Primary evaluator will be the Chief Financial Officer