Financial Services Coordinator | City of Urbana

Financial Services Coordinator

Annual Salary Range: $67,815.36 - $108,504.57

Starting Annual Salary: $67,815.36 - $88,159.97

Department: Human Resources and Finance

Division: Finance

Status: Full-time; Non-union; Civil Service; Non-Exempt

Job Summary:

The Financial Services Coordinator is assigned to perform specific advanced, professional-level financial and technical functions in the following areas: payroll support and financial support. As assigned, this position is responsible primarily for processing City payroll, interpreting and applying provisions of labor agreements and applicable laws and policies, providing technical support and training to department payroll clerks, overseeing projects that support major areas of the Financial Services division, maintaining and reconciling various subsidiary ledgers, assisting with the annual audit and budget, preparing financial analyses as directed, processing various revenue receipts, and preparing and posting journal entries.

Essential Duties and Responsibilities:

Payroll

• Receives, reviews, and processes personnel action request forms (PARFs), requesting additional information or corrections as necessary. Coordinates with Human Resources to ensure accurate employee records.
• Receives, reviews, and processes bi-weekly time from various departments, which includes verifying hours and time off, reviewing the trial run for errors, and making changes to the master files.
• Prepares and distributes payroll checks and coordinates payroll direct deposits, including positive pay files with financial institutions. Prepares and submits appropriate bi-weekly and monthly reports with State, Federal and other organizations.
• Prepares and submits appropriate quarterly and annual reports in compliance with State and Federal requirements, such as Form 941, W-2’s.

Accounts Receivable

• Processes various City revenue receipts for deposit such as food and beverage tax, landscape recycling fees, rental registration fees, hotel and motel tax, and local motor fuel tax, online payments, etc.; verifies calculations of these receipts; enters revenue receipts into financial system; verifies revenue receipts to general ledger.
• Prepares and mails bills to individuals and businesses owing money to the City for various services performed such as nuisance abatements or damages to City property; maintains file system for outstanding bills and mails out follow-up notices; works with City’s Legal office to collect delinquent accounts. 

Reconciliation

• Maintains various subsidiary ledgers and reconciles those to the general ledger on a monthly basis.
• Reconciles City’s P-Card payments, follows up with departments for documentation, ensures accuracy of payments, uploads file to financial system. Oversee P-Card authorized users.

Business Office Support

• Provides support for the City’s computerized systems, including assistance with implementation of new modules.
• Prepares or inputs journal entries.

Audit

• Assists auditors during annual audit by creating and providing various supporting documentation reports and answering routine procedural questions.

Standardized Essential Duties

• Assists internal and external customers with inquiries, requests, and/or problems in a friendly, respectful, courteous, and professional manner.

Minimum Qualifications:

• Completion of an Associate’s degree in Accounting or equivalent.
• Three (3) years of accounting, bookkeeping, payroll or related experience; “experience” is defined as paid, full-time employment.
• Five (5) years of related, professional work experience may substitute for the education requirement.
• Must possess a valid State of Illinois Class D driver’s license or have the ability to obtain one within fifteen (15) days of employment.

For a complete list of duties and qualifications, please refer to the job description.