Accountant | Village of Addison

 VILLAGE OF ADDISON

ACCOUNTANT - FINANCE DEPARTMENT

 Summary of Position and Duties:

The Human Resources Division of the Village of Addison is accepting applications to fill one (1) vacancy in the at-will, FLSA non-exempt, full-time position of Accountant in the Village of Addison Finance Department. The Accountant works 37.5 hours a week, 9 a.m. – 5 p.m., Monday – Friday. May be required to work beyond the normally-scheduled work-day/work-week in order to accomplish job requirements. Under general direction by the Assistant Finance Director, this position performs routine accounting functions for the Village. The position is responsible for numerous administrative and financial processes which primarily support the Village’s daily accounting needs. The Accountant will also assist the Finance Director with accounting tasks to promote the principle of separation of duties including, but not limited to, General Ledger maintenance, preparation for the Village’s annual audit, processing of month-end and year-end journal entries, and special projects as assigned. In addition, this position may be asked to assist with the annual budget preparation. This position must exercise excellent judgment and perform routine, detailed analytical work with financial accuracy. Work is of above-average difficulty and is reviewed for progress and conformance to established procedures by the Director of Finance and/or their designee.

The primary responsibility of the Accountant will involve, but not be limited to:

• Maintains accounting system and records.

• Prepares monthly Treasurer’s reports and financial reports for the Village Board of Trustees and Village department heads; prepares and inputs journal entries for month-end transactions to general ledger system; runs edits and updates for accounts payable, accounts receivable, cash receipts, payroll, and budget adjustments.

• Prepares month-end analysis and reconciliation of investments and cash account balances.

• Assists in all annual financial activities including, but not limited to: Annual Audit, Annual Budget, Tax Levy, Budget and Appropriations Ordinance and Treasurer’s Report.

• Submits annual, unclaimed property report. 

• Performs analysis of various ledger accounts necessary for making departmental decisions.

• Provides technical and administrative assistance in all areas of accounting in the Finance Department and other departments; prepares schedules and reports for auditors for each fiscal year-end audit; assists external auditors in the preparation and completion of the Annual Comprehensive Financial Report.

• This position may serve as back-up to various other positions within the Finance Department.

• Must wear all required safety equipment (i.e., gloves, ear plugs, etc.) for the duty at hand according to department, equipment and regulatory specifications; report near miss accidents; comply with proper P.P.E. usage and follow required JSA’s; attend all required Village and department training; perform vehicle and work area evaluations according to department specifications and as required on a daily basis; initiate training topics or issues as needed. 

• Performs duties in strict accordance with the Department/division SOP/safety manual and expected to report any hazards and observed infractions immediately to the supervisor; may serve on departmental safety committee; makes certain that staff in the division are also performing duties in accordance with all Department/division SOP/safety manual regulations and policies.

• Provides service to customers in a timely, professional and courteous manner.

Any entries would be approved by the Assistant Finance Director or the Finance Director including, but not be limited to:

• Entries for all ACH deposits and payment through the various bank accounts.

• Entries for transfers between cash accounts.

• Create the internal service fund entries.

• Create the monthly budgeted inter-fund transfers.

• Create any adjusting entries due to NSF checks or incorrect account coding.

• Create and update various analytical schedules.

• Create and distribute the monthly financials.

The Accountant position would also be integral in assembling documents and schedules for the annual audit.

All applicants should meet the following minimum requirements to be an eligible candidate for this position:

• Requires graduation from an accredited college or university with a minimum of an undergraduate degree in accounting, finance, public or business administration; a graduate degree in the aforementioned fields of study or C.P.A. preferred. 
• Possess at least two (2) years of working experience in a governmental setting performing finance-related functions or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job required. 
• Ability to work beyond the normally-scheduled work-day/work-week in order to accomplish job requirements.
• Ability to pass a personal interview, physical and drug screen when applicable. 
• Experience in successfully dealing with the public, in person and over the phone, on a very frequent basis, including the ability to handle irate, difficult and demanding customers with professionalism and courtesy.
• Be able to successfully utilize Microsoft Office software programs (i.e., Word and Excel).

ADA COMPLIANCE

Physical Skills and Abilities Required:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel the computer keyboard and mouse.  The employee frequently is required to stand, walk, sit for extended periods of time, reach with hands and arms, and talk or hear on the phone or in person. The employee is occasionally required to stoop, kneel, or crouch to reach lower level file drawers. The employee must occasionally lift, carry, push, pull and/or move boxes of files or paper up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

May be required to work after their regularly-scheduled work-day/work-week in order to accomplish assigned work tasks.

The employee must be available and present for work as scheduled and perform all functions of the job safely and efficiently at all times in compliance with all safety regulations and policies for the safety and welfare of the employee, co-workers, and the public.  Must be able to attend and participate in job-related meetings, seminars, and continuous education courses, as directed. Must be able to pass a pre-employment physical and/or other examinations, as required.

Work Environment Factors:

Ability to work under generally safe and comfortable conditions where exposure to environmental factors may cause discomfort and poses a limited risk of injury. The noise level in the work environment is usually low to occasionally moderate.

Ability to recognize and prepare to work safely within the constraints of potential hazards.

Salary:

The annual salary range for this position is $80,035 - $110,788. The Village anticipates hiring within this range depending on the experience and qualifications of the chosen candidate. The Accountant will receive a very competitive benefit package and work, at a minimum, 37.5 hours per week.

Required test and screenings:

The candidate selection process consists of: a review of the candidate’s past work experience/skills and a personal interview. Successful candidates must successfully pass all required screenings and tests administered, when applicable, in order to be a candidate for this position. However, passing all required screenings/tests and completing a personal interview does not guarantee hire by the Village, as the ultimate decision to hire anyone is at the sole discretion of the Village of Addison.

IMPORTANT NOTICE – SUBMISSION OF APPLICATION

Applications can be obtained at the Village Hall either in the Administration Department, Room 2100, or downloaded from the Village’s website at www.addisonadvantage.org. Applicants will be notified by letter of the test date for this position, where applicable. All completed applications must be directed to Donald Pinson, Director of Human Resources/Risk Management, either via regular mail at 1 Friendship Plaza, Addison, Illinois 60101, or submitted personally to the Administration Department, Room 2100 of the Village Hall. Applications will be accepted until the position is filled. One (1) application per person, per testing cycle is accepted.

RESUMES WILL NOT BE ACCEPTED WITHOUT A COMPLETED APPLICATION.

Equal Employment Opportunity

Please refer to the Village of Addison website: www.Addisonadvantage.org, Division of Human Resources Section, to review a copy of the Village’s policy on Equal Employment Opportunity.

IMPORTANT DISCLAIMER FOR POTENTIAL APPLICANTS:

Applicants with disabilities, who need accommodations in order to complete any portions of the application/test, should contact the Human Resources Division at 630-693-7504.

**APPLICANTS – PLEASE CAREFULLY READ**

To avoid conflicts of interest and the appearance of favoritism or bias and to enhance supervision, security, and morale, the Village of Addison believes it advisable to prohibit the employment of relatives in a direct supervisory relationship or to prohibit having two (2) relatives employed in the same department/division. In addition, this policy bars the hiring or employment of an employee's relatives in any position that would:

• Have the potential for creating an adverse impact on work performance; or

• Create either an actual conflict of interest or the appearance of a conflict of interest, such as the relative having an auditing or control relationship to the employee's job.

 “Relatives” (including blood/step/in-law/adopted/legal guardian) are defined as spouse, mother, father, sister, brother, child, uncle, aunt, grandparent, grandchild, or any individual with whom an employee has a close personal relationship, such as a domestic partner, co-habitant, or significant other. The same prohibitions apply to employees who marry, cohabitate, or become related by marriage.  The provisions of this policy are not limited to personal or familial relationships amongst supervisors, managers, and subordinates. The policy also includes personal and/or familial relationships between individuals working as peers in any department when such relationship actually disrupts the operation of the department or the Village.