Payroll Coordinator | McHenry County

JOB SUMMARY:

The Payroll Coordinator provides analytical support for the County Administration/Finance Department in an accounting capacity. The Payroll Coordinator processes the County payroll while performing time and labor management, reports and reconciles payments and/or deductions made on pensions, revolving loan payments, the Senior Service Grant Commission applications and reimbursements, and Veterans Assistance Commission payables; and collects and reports on OPEB data. The Payroll Coordinator also assists County Administration\Finance with responding to audits (internal and external) and requests for information.

ESSENTIAL JOB FUNCTIONS:

• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

• Collects hours, processes, and transmits payroll, and manages timekeeping issues.

• Prepares and maintains accurate records and reports of payroll transactions.

• Assists in change management related to the County’s Payroll system (UKG); identifies and recommends updates to payroll processing software, systems, and procedures.

• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices; facilitates audits by providing records and documentation to auditors.

• Receives Senior Service Grant Commission (SSGC) applications and analyzes and reconciles SSGC reimbursement requests against approved expenditures for payment submission.

• Maintains departmental position rosters to verify positions and rate of pay for budgetary purposes; reconciles and reports pension deductions versus mandatory contributions.

• Collects data for and drafts the annual OPEB Report, GASB 75 Report or subsequent GASB Standards related to Payroll or compensation.

• Demonstrates compliance with McHenry County’s organizational values (Respect, Accountability, and Integrity) at all times.

Other Responsibilities:

• Interacts with and maintains effective working relationships with appointed department heads, elected officials, and employees.

• Interacts with staff, elected officials and the general public in person or by telephone in order to respond to inquiries.

• As needed, assists with the responding to audits conducted by the Illinois Municipal Retirement Fund

• As needed, assists with other audits conducted by unions or other reporting entities.

• As needed, assists with responding and addressing findings in internal audits related to Payroll

• As needed, works with HR, Finance and IT to ensure employee records are maintained across ERP Systems (Microsoft Dynamics 365 Finance & Operations and UKG/Kronos)

• Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

Microsoft Office 365 (Suite)
Adobe Acrobat
Performance Series
Dynamics 365
UKG (Kronos)
Calculator
Copier/Scanner/Fax Multi-line Telephone

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

Bachelor’s degree in Public Administration, Business Administration, Accounting, Finance or related field, and;

Three or more years of progressively responsible local government experience or five or more years of experience in processing payroll.

Licenses and Certifications:

Preferred but not required: American Payroll Association Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

Salary & Benefits
McHenry County is an EEO employer and offers great benefits including health insurance, dental insurance, 457b plan, and pension through IMRF. The base salary for this position is $60,000/year.